REMOVE & REPLACE - ALTER THE OUTCOME OF YOUR DAY

REMOVE & REPLACE

A practise to alter the outcome of your day.

2020 is looming and whilst many are preparing for the new year, how about we reduce this speed to concentrate on making a subtle alteration to our morning practice to enable an enjoyable remaining three months of 2019.  

There will be no mention of ch**ge; people have an aversion to it.

Rather, let’s view making simple alterations to potentially alter the days outcome.

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Making alternations will help you achieve results from your mind and heart and direct these to your head and hand. How we think and feel drives how we behave.

Alterations commence with these two key words: Remove & Replace.

What can you remove from your daily practice and what will you replace in its absence? Rather than leave a void, we often find it easier to replace with an alternative. For example:

  • Remove thinking worst possible scenario and replace with one possible positive outcome.

  • Remove wondering what someone is thinking about you and replace with the commitment to call that person.

  • Remove feeling hopeless about the work you’re doing and replace with feeling hope that you’ve done your best.

  • Remove talking negatively about yourself and replace with a three positive strengths you bring to the day.

Reviewing your daily thoughts and tapping into the emotions you feel as you eat your breakfast and sip your coffee is paramount to altering your day’s outcome.

Remove what’s bothering you most and replace it with renewed energy, a new intention.

Tapping is my Remove & Replace ritual. Tapping (Emotional Freedom Technique) is a simple practice of connecting to the present negative emotions which need to be removed (away from the Amygdala in the brain - fight & flight) and then rewired with helpful positive emotions and thoughts (Prefrontal Cortex area of the brain - seeking to build trust). You can research this technique and give it a test run. I personally find it effective and powerful.

An example: I’ve created a bucket of actions and feel overwhelmed with its weight; I acknowledge this heavy feeling. I am replacing it with a prioritized list of what I need to do and a feeling of being in control.

If it’s too simple, here’s a lengthier action specific version of my Remove & Replace process which I use with my clients:

PROCESS - Example One

  1. Review my day

My head is like a bucket. It’s filled with pictures of the items at home and business which need to be completed. I feel overwhelmed and I’m struggling to know where to start.

2. Rate my current performance to achieve my day

My business is a 5 out of 10. My family will entertain themselves today – they are 9/10. The house is tidy – it’s 8/10.

3. Relate my purpose to my day

Today, my business needs more attention as the family have had my undivided attention for the past two days.

4. Results & Rewards I prefer to achieve

Completing five items for my business will enable me to enjoy Thursday & Friday with the family and enjoy some domestic bliss.

5. REMOVE OBSTACLES

TO FIX THE FEELING OF BEING OVERWHELMED, I TELL MYSELF THAT I NEED TO REMOVE THE BUCKET.

6. REPLACE WITH ALTERNATIVE

IN REPLACEMENT OF THE BUCKET I WILL CREATE A PRIORITIZED LIST OF ALL THE ACTIONS IN MY HEAD AND THE TIME REQUIRED FOR EACH ITEM. MY DAY IS SET OUT

7. Repeat process to make it a daily habit

Tomorrow I’ll review my effectiveness of this alteration.

PROCESS - Example Two

  1. Review my day

I have a meeting planned with the team today. I’m not looking forward to it. They’re a great bunch however they just don’t give their best and aren’t meeting their targets.

 2. Rate my current performance to achieve my day

The meeting is a 4/10 – I forgot to send the agenda and I need to give negative feedback to the whole team.

3. Relate my purpose to my day

This is my role, I need to make this meeting effective as I’m responsible for their performance. This needs my focused attention.

4. Results & Rewards I prefer to achieve

I will ask the team to create the meeting agenda and give them the feedback immediately to get it on the table. I need the team to trust me and I need to trust them.

5. REMOVE OBSTACLES

TO FIX THE TEAM MEETING, I TELL MYSELF TO STOP BLAMING THE TEAM AND WORRYING ABOUT THE MEETING AND TO VIEW MY DAY DIFFERENTLY AND FEEL ACCOUNTABLE FOR THIS PROBLEM.

6. REPLACE WITH ALTERNATIVE

I REPLACE THE WORRY WITH A PLANNED COMMUNICATION TO SEND TO THE GROUP REQUESTING THEIR INPUT FOR THE TEAM MEETING AGENDA. I PRACTISE HOW TO SHARE THE FEEDBACK WHICH REQUIRES AN ACCOUNTABLE AND EFFECTIVE OUTCOME.

7. Repeat process to make it a daily habit

Tomorrow I’ll review my effectiveness of this alteration.

What will you do to start your day. What will you remove and replace?

I’d love to hear how you can implement my Remove & Replace process.

HOW TO CREATE UBER MOMENTS

Don't you wish you created the iPad, Uber, AirBnB or any of these disruptive businesses?

Not for the money (well, that would be great) but for being part of making enormous positive change to the lives of people around the world. 

Or, maybe not. Maybe you prefer the status quo? 

Airbnb the classic 'disruptor' - only 10 years old and they have put the accommodation business on it's head.

Airbnb the classic 'disruptor' - only 10 years old and they have put the accommodation business on it's head.

I consider myself to be an 'Uber' type of person - I was an early adopter to the iPad, I've had my family home on AirBnB for five years and I work for myself helping people lead others into a more effective and productive future.

I came across this 'Uber Moments' term when I decided to learn more about Agile and Agile Leadership. If you're interested to learn more yourself, I highly recommend the following two books which I discuss in this blog.

HOW TO CREATE UBER MOMENTS

The expectation of our leaders today is becoming a challenge to define.

We have businesses, communities and societies operating at different speeds, some behaving as if it’s still 1980 and those who are prepared to travel to Mars in 2030.

Whether you like it not, we are being disrupted every day; we might not know it, we might be ignorant, but we are living in an era which is seeing norms being challenged, competitors changing rules and the rise of a generation who are seeking flexible and evolving ways of working.

Gone are the days of waiting patiently – we can almost guarantee if we don’t keep up with people’s expectations, we’ll be out of business whilst the competitor pivots and responds quickly to fresh ‘uber moments’ threats.

So, here’s something to consider: if you don’t speed up your leadership, and be what is expected of you, you will become a redundant leader. The language we are speaking about is the requirement of being Agile; an Agile Leader.

Whilst the term Agile isn’t new (it’s a teenager), the need and demand for ‘agile leadership’ is becoming more common. Given the shenanigans in Australian politics these past two weeks, I wonder if we could consider that our politicians need to be agile (Oh my Lord, this is an oxymoron – an agile politician!!!)

I’ve taken my curiosity to a few books, TED Talks and Podcasts to explore how Agile Leadership fits into and expand my breadth of Leadership Intelligence. I wanted to determine if it’s a new term or just a synonym; is it a phase which easily replaces what we’re currently doing, or should we be on high alert to another reason or need to change, the need to feel uncomfortable, take our socks off and speed up our action.

Agile is and will be a mindset change for many. And to be an Agile Leader, it’s a mindset flip. A flip! The question is, “How do you flip if you’re flexibility is limited?”

This is the perfect opportunity for the digital natives out there to take the lead and show us folk representing other ‘generational ages’, what it means to work agile-ish and how they lead people in the amazing new businesses in this busy complex world.

Lynne Cazaly, author of Agile-ish – How to create a culture of agility has been working with people in the Agile space for years and in her easy-to-read book, she has served us the entrée to the meal of being Agile. Easy does it, not too much, just the right amount of information to determine if we could apply for the jobs which want: Agile Leaders.

In our fast-paced world with changing contexts, transformation is the new norm. However, we are stubborn social beings and often believe we don’t need to change. Sorry to tell you, you do. Well, actually, Lynne tells you that you do need to change and one of her processes will swiftly get you into gear: ask, listen, talk, think, practise and change again. That’s your newly created daily mantra to be a worthwhile contributor to this agile movement.

I love the simplicity of this message from Lynne and I don’t think we follow this process. Lynne’s agile-ish model includes four phases. So, this is a good start to determining how agile you might already be:

Involve – you need to start thinking about the customer, empathize how they feel and think, want and need, to get your mindset right – it is all about them, not you!

Ideate – when you know what your customer values, you then need to come up with ideas, not just you, the team that you involve as we know that more heads are better than one.

Implement – now here is where the rubber hits the road, start doing stuff with the ideas, create activity and test it out with the customer, quickly – is it what they want or not? Gone are the days of waiting a year for the finished prototype or product – you’ve got to do this super speedy and then …

Iterate – have another go at producing what you thought the customer wanted, change it up, it’s OK if you stuffed up the first batch. As Lynne says, are you tinkering or transforming … the latter is your goal.

By experimenting with this approach, you are demonstrating the behaviour which creates the culture of agility. Unless you are a start-up, it’s highly likely that you’ll need to work on your culture which fosters this linkage to the customer and speed to being of more immediate value to them.

Simon Hayward, author of Connected Leadership (2016) – How to build a more agile, customer-driven business forewarned us that we must be more agile to lead businesses in this complex world. He produced a model with five distinctive spheres which his PhD research identified, with one sphere being agility. I have used Simon’s connected leadership model with many clients to transform how they were leading their businesses/teams.

Simon has taken this Agile component to the next level and produced, hot off the press, The Agile Leader – How to create an agile business in the digital age, to explore this practice as a style of leadership.

In his ‘main meal’ offering, Simon promises to differentiate the leadership required of leaders who’ve been in the game for a few years.

The first clear distinction which kept me reading was the untraditional focus on Trust. I am a huge advocate for Trust and I suppose I naturally gravitated to the mere mention of a leader needing to ‘give trust’ opposed to someone earning their trust. (Read that again please.)

We have a society of bright well-educated individuals who need to be given the opportunity to run with ‘that project’. It’s rather easy for them and more likely challenging for you to ‘let go’. Having an agile foundation, giving trust, checking in daily briefly, is the start of being an Agile Leader.

The ‘command & control’ style of leader, who still populate our world, will struggle to imagine how this can operate given the risks and governance which squeeze the life out of people. It probably makes sense why so many ‘start ups’ start up – they want to cut the bureaucracy out of the plan and get direct to the customer quickly.

The agile leader behaves like this:

·       Clearly articulates the main thing done as a business – one-page vision, mission, strategy

·       Hosts daily huddle meetings to: check progress, give support if necessary

·       Proactively understands digital – seeking out digital natives to ‘get it’

·       Has a Learning Mindset continually reviewing progress and doing it better

·       Thoughtful decisiveness by pausing before decisions are made

At the heart of this Agile Leadership is the Agile Paradox - helping people collaborate and be involved yet at the same time disrupting them to think and operate differently. Simon emphasises that to lead agilely, you need to enable and disrupt at the same time.

Another aspect of agile leadership stood out for me, ‘put people over processes and tools’ which is the first of several Rules of Agile. With what would appear as a ‘management style of working’, this refreshing statement is paramount to be a leader, well before the Agile Leader description was coined.

What kept me reading, were the many case studies Simon shared. These stories brought the whole Agile Leadership alive. These included: Zara, AirBnB, CDL (UK), Three (UK), Facebook, and a little closer to home, The All Blacks. Probably the most famous rugby team, the All Blacks team were analysed for their agile approach. Two strategies were identified which they employed which set them apart from other rugby (sports) teams – they win and work as a team.

An agile team - if you get the chance, watch the movie - Chasing Great

An agile team - if you get the chance, watch the movie - Chasing Great

Firstly, Double Gaze with its Japanese Samurai heritage, taught the members of the All Blacks to: keep one eye on the individual situation and one on the bigger picture. Or as one of Simon’s clients put it, ‘the ability to look around corners’. This capability enables them to thoughtfully make great decisions, at the coal face, which impacts the success of the whole team (and organisation.)

And the other notable practice is their ability to self-manage as a team. Having the skills and confidence to define together how to deliver the outcomes for the next ‘sprint’ oozes responsibility for their performance. They have transparent tough discussions about individual and collective performance which is anchored by respect and trust to enable them to continually ask: How can we do what we do better?” This is an enabler (leadership) and a disruptor (agile) – challenging behaviours and not settling for a comfortable level of co-operation.

This is all about choice. I have gathered so many insights after reading these two agile books and I have made a choice to share this information with you and several of my clients. I highly recommend you choose to learn more about agile leadership or share your agile practices with your clients, colleagues and dare I say, competitors. It’s for the greater good and who wants to be left behind – let’s design together, how to see around corners!