Get Proactive With Your Time Consuming Tasks

To enable ourselves to approach planning with a clear view of our goal, we need to declutter our space, or better still, I suggest declutter our life.


When I ask people, "what prevents them from achieving your performance goals?", a frequent response is: the time consuming tasks, like: email traffic, last minute meetings and regular redundant reports.

This is an excuse and it needs to be addressed. It's behavioural so it can be changed!

My tips for approaching these 'tasks' is to say to yourself "stop being reactive and start being proactive". In other words, be accountable for what you do.

I should't need to tell you this ... however, we are all guilty of 'unconscious behaviours' taking control of our life, so, it does help when the obvious is made obvious to us. 

To be PROACTIVE with these time consuming tasks:

1. Think before you respond - consider, what you really want to say, say it assertively and ensure your message approaches the situation to make a change. I admire people who call me and others in response to emails or better still, they move and speak 'face to face' to the sender of the communication! 

2. Check the purpose of the task - ask yourself, "is my input required, is there a decision requested and what is the consequence if I don't action the task?" This will require conversations with others; in the long run if might free up your time.

3. Offer an alternative or solution to stop the task reoccurring - whilst it might take time, consider your quest to to remove the task from your role. Yep, it's about change which others will react to. No pain ... no gain!

We want you to be prepared for an awesome 2016 which means decluttering your life to enable you to easily squeeze new behaviours, activities and tasks which add more meaning and purpose to your life. (You have 16 weeks to make these changes.)


A cluttered life!

So much can be said about someone's life when you view their wardrobe! Is it colour coordinated, are shoes in boxes or are there 10 shirts on one hanger hiding under two jackets?

Whilst I don't have my clothes colour coordinated, I do have seasonal and purpose sections and box up shoes which aren't required. Yes, I'm rather organised!

Anxiety, stress and denial are all symptoms of a cluttered life. I recently read this statement and it resonated with me.  The clutter might not be their desk or wardrobe however it could be in their mind.

Being a visual person - I work at my best when I can easily see the plan - rather than having to prod and poke to locate the objective, running out of valuable time to produce a quality product. A messy desk clouds our focus just as a cluttered wardrobe makes a quick dressing decision impossible!

Three declutter tasks:

1. Note down the three most important activities which meet your intrinsic and extrinsic aspects of your life.

2. List the behaviours which: a/ give you energy b/drain your energy 

3. Consider who you enjoy working with more than others and identify what happens in that specific enjoyable working relationship.

With this data, consider the stuff you're doing and people you spend time with which didn't make it onto this list. With that thought, create a plan how over the next 90 days, you can reduce their involvement in your life.

This might be rash, however it's ultimately a plan that will make your 2016 more effective.

Join our Ultimate Planning Workshop - it could declutter your life.


Have you considered that you have too many friends, colleagues & acquaintances?

In the days of Christmas Card writing, I would take the opportunity to Declutter my list. With over 250 on the list, it was good timing to review - who to let go and who to welcome on board. Whilst it may seem rude and ruthless, I found it a practical way to ensure I'm effectively managing my relationships.

I value relationships and I measure my contribution regularly - Have I communicated? Have I offered to arrange a catch-up? And, have we we met? Then, I measure the reciprocation! Whilst I am lenient with some, I can be ruthless with others! 

Like decluttering the wardrobe of clothes unworn for 12 months (my firm rule) it's time to move them on for others to enjoy and open the door for new frocks & folk into your life.

Relationships are a two-way activity - we can all value each other's contribution whether that's in a business context - introducing others into your network or a social context - welcoming new neighbours into your home.

I am the social butterfly and generally the one who arranges more events than others - I know that my circles of friends enjoy catching up - so this is my 'giving' to them - creating the opportunity to have fun reconnecting. 

And, I love to network. Throw me into the room and let me work the floor. I enjoy introducing people to each other, making people feel comfortable with the aim to establish a new relationship.

How about you use this second half of June to review your list of the folk in your life - it may prompt you to Declutter, opening some space for new folk to add value to your life or vice versa.